Legal Documents
Privacy and Data Protection Notice
This notice explains how the personal data you share through the forms on the Ourovia website is processed. We have tried to keep it short; if anything is unclear, write to us at info@ourovia.uk.
Last updated: 25 July 2026
Data Controller
Ourovia is a brand of Localsistem LLC. For the personal data on this site, the data controller is Localsistem LLC. Localsistem LLC Company registration number: (to be completed) Registered address: (to be completed) Email: info@ourovia.uk · info@localsistem.com Telephone: +1 929 322 8821
What Data We Collect
We collect only what you write into the forms yourself; we do not build profiles in the background. Project form: brand or company name, email, telephone (optional), project title, description, goals, schedule, budget range (optional) and anything else you choose to add. Freelancer application: full name, email, field of expertise, short bio, portfolio link, working preference and skill tags. A technical check runs on submission to prevent spam; as part of this, your IP address may be processed briefly.
Why We Process It
We process the data in the project form to assess your request, respond to you and prepare a proposal. We process freelancer applications so that we can contact you when projects matching your expertise arise, and so that we can build the teams in the network. We do not use your data for advertising and we do not sell it to third parties.
Legal Basis
Under the GDPR: pre-contractual steps (Art. 6(1)(b)), legitimate interest (Art. 6(1)(f)) and consent (Art. 6(1)(a)). Under the Turkish KVKK: direct relation to the establishment or performance of a contract (Art. 5(2)(c)), legitimate interest (Art. 5(2)(f)) and the explicit consent you give in the form. You may withdraw your consent at any time; withdrawal does not invalidate processing carried out up to that point.
Who We Share It With
Your data is shared with the Ourovia team and only with the team members who will work on the relevant project, to the extent the work requires. The providers of our infrastructure services (hosting, email and spam protection) can technically access the data; they act as data processors and are bound by contract. Beyond this, we do not share it with any third party.
Where the Data Is Held
Form data is stored in the database of our management panel. The servers are located within the European Union, in France (Contabo GmbH infrastructure). As the data controller is a company established in the United States, cross-border transfer of data may occur. Such transfers are made only for the purposes above and within the safeguards required by the applicable legislation.
How Long We Keep It
We keep project form records for 2 years from the conclusion of the request. We keep freelancer applications for as long as you wish to remain in the network; a single request is enough to have them deleted. If no request is made, these records are also reviewed 2 years after the last contact. At the end of the period, records are deleted or anonymised.
Your Rights
In relation to your personal data, you have the right to: learn whether it is being processed, request information, learn whether it is used for its intended purpose, request its correction, deletion or destruction, learn the third parties to which it has been transferred, object to an adverse outcome arising from automated analysis, and claim compensation for any damage suffered. You can send your requests to info@ourovia.uk; we respond within 30 days at the latest.
Cookies and Browser Storage
We do not use advertising or tracking cookies on the site, and we do not run analytics software. For this reason we do not show a cookie consent banner. We keep only one preference in your browser’s local storage: the language you have chosen. This information never leaves your device and can be cleared from your browser settings. When spam protection is enabled, the provider of that service may place its own technical cookie; its only function is to verify that a submission was not made by a bot.
Changes
When we update this notice, the date at the top of the page changes. If there is a significant change, we will try to inform you through the contact address on record.